As from the 25th October 2003, the Eastern Province Panel of Judges has changed its name to Independent Judges Network.
(As amended on 7 March 1999)
This association shall be known as CAT JUDGES INCORPORATED (ESTABLISHED 1996) (hereinafter referred to as "The Panel").
|2.1||To establish criteria for candidate judges.|
|2.2||To train candidate judges.|
|2.3||To educate judges in an effort to maintain a high standard of judging skills.|
|2.4||To determine weaknesses based on interaction and communication with:|
|Judges (local and international)
Stewards and endeavor to improve same.
|2.5||To uphold at all times the integrity and dignity of its members and the dignity and prestige and honour of judging.|
|2.6||To promote a knowledge of cats and breed standards and to assist breeders.|
|2.7||To promote and strive for the efficient co-existence with all other Judges Panels.
|3.1||The Panel shall be a voluntary association, with an independent Legal Persona.|
|3.2||All property and assets shall vest in the Panel.|
|3.3||Any obligations or liabilities incurred by or on behalf of the Panel be for itself and to the exclusion of its members.|
|3.4||The power to decide whether or not to enter into litigation shall vest in the management of the Panel.|
|4.1||The Panel shall be an autonomous body formally recognized by the Governing Council (clubs), and shall consist of qualified judges domiciled in the Republic of South Africa and/or any other person co-opted as a member.|
|4.2||The Panel may co-opt any person as a member of the Panel.|
|4.3||Qualified judges may apply for membership in writing submitting such application to the secretary of the Panel.|
|4.4||Each member shall pay an annual membership fee on or before the 28th February of a calendar year. The membership fee will be decided upon by the Panel from time to time.|
|4.5||Upon receipt of an application for membership the Panel will vote, at the next scheduled meeting, whether to accept or not to accept such applicant as a member.|
|4.6||Voting will take place by a show of hands or by ballots.|
|4.7||A simple majority shall decide the result.|
|5.1||At the first meeting of each year the panel will decide whether judges courses will be run for that year. In the event that such a course will be run, the panel will place on the agenda for the following meeting the following items:|
|a)||courses to be run for the year|
|b)||how many candidates will be accepted for each course|
|c)||election of tutors for each course|
|d)||election of head tutor for all courses|
|e)||election of head judge for all probationers|
|Each course will be run separately from any other course held during a particular year.|
|5.2||After the outcome of the meeting stated above, an advertisement shall be placed in the SA Gazette inviting persons to apply to become students on the courses. Each advert shall state:|
|5.2.2||the number of vacancies in the course|
|5.2.3||the criteria to become a student|
|5.2.4||the closing date of the applications|
|5.2.5||the commencement date of the course|
|5.3||Each tutor shall report to the head tutor on a monthly basis:|
|a)||the progress and status of the lectures|
|b)||the progress of the students|
|5.4||Upon the successful completion of the written examination, the tutor and head tutor of the specific course shall liaise with the head judge of all probationers to arrange when the practical examination shall take place.|
|5.5||Upon the successful completion of the practical exam, the Secretary of the panel shall be informed of the names of the probationers and she shall forward these names to the head judge of probationers. The latter person shall be responsible for:|
|a)||keeping full particulars of each probationers judging books|
|b)||keeping the judges reports on the progress of the probationers|
|c)||reporting back to the panel on the progress of the probationers on a meeting to meeting basis|
|d)||informing the Show Managers Forum of the progress of the probationers
|5.6||In the event of the head judge of probationers being of the opinion that any one, or more, probationer has completed his required number of cats, she shall place such an item on the Agenda for an ordinary meeting of the panel for discussion.|
|5.7||The discussion of the probationers' progress shall be an item on the Agenda. In the event of the Panel being of the opinion that the probationer has satisfactorily completed his/her probationing, then the provisions of Clause 5.1 shall come into operation.|
|6.1||Only members present at a meeting shall be entitled to vote. No proxy votes shall be allowed, except for members as stipulated in paragraph 7.2 and 7.3.|
|6.2||Unless otherwise laid down in the Constitution, matters requiring a vote shall be decided by a simple majority.|
|6.3||In all cases, should there be an equality of votes, no person shall have a casting vote.|
|6.4||Voting rights of officers and/or co-opted members, not being qualified judges are regulated by paragraph 9.7 to 9.9.|
|7.1||The Panel shall hold meetings in order to decide on matters of importance to the Panel.|
|7.2||Since the membership of the organization may be widely distributed, those members outside the Province of the Central Office will receive exemption from attending meetings, except for the Annual General Meeting of the Panel.|
|7.3||Members outside the Province, as stipulated in 7.2 above, will be informed of the business if the Panel by phone or in writing. In the event of matters requiring a vote these members will cast proxy votes. All proxies shall be received by the Secretary by no later than 48 hours prior to the meeting.|
|7.4||A quorum shall consist of 50% of the membership, calculated in the event of a fraction, to the next highest whole number.|
|7.5||An Annual General Meeting of the Panel shall be held once a year, no later than 31st May each year.|
|7.6||Notice of the annual General Meeting shall be given by the Secretary to all members not less than 14 days prior to such meeting.|
|7.7||The Secretary of the Panel shall forward the agenda of the Annual General Meeting to all members at lest 7 days prior to such meeting taking place.|
|The Central Office shall be in Johannesburg or its suburbs and the address shall be decided upon at each annual General Meeting.|
|9.||MANAGEMENT OF THE PANEL|
|9.1||The day to day management of the Panel shall be conducted by the Officers of the Panel.|
|9.2||The Officers of the Panel shall be a President, Vice-President, Secretary and Treasurer.|
|9.3||The term of all Officers shall be for a period of one year, calculated from the date of election.|
|9.4||The Officers of the Panel may be elected from the existing members or co-opted members and need not be a qualified judge.|
|9.5||In the absence of the President, the Vice-President shall perform the duties of the President.|
|9.6||The President will act as Chairperson of the Panel.|
|9.7||In the event of any or all of the Officers and/or co-opted members of the Panel not being qualified judges, such Officer/s or member/s shall not have a vote on matters concerning breed standards, the Standard of Points, changes to the Standard of Points or any matter requiring a qualification of a judge.|
|9.8||Officers or members not being qualified judges will have voting rights on matters relating to the Panel, all disciplinary matters and any matter not directly related to and those mentioned in 9.7 above.|
|9.9||Officers or members not being qualified judges will not attend the Symposium of the SA Council of Cat Judges and will furthermore not partake in the training or examination of candidate judges.|
|9.10||Any member of CJI shall not serve as President for more than two consecutive terms.|
|In the event of a compliant against a member of the Panel the undermentioned procedure shall be adopted:|
|10.1||All complaints must be submitted in writing to the President of the Panel.|
|10.2||The compliant must contain full particulars concerning the complainant, the member in violation and the complaint.|
|10.3||A complaint has to be lodged within 30 days of the complainant becoming aware of the alleged misconduct, violation or cause.|
|10.4||The Secretary of the Panel will acknowledge receipt of the complaint and inform the member concerned and all other members of the Panel of the complaint.|
|10.5||The member concerned has the right to answer in writing to the allegations.|
|10.6||At a regular meeting of the Panel, the complaint and answer thereto will be discussed and the Panel shall decide upon the merit of the complaint.|
|10.7||The Panel will thereafter vote whether or not a formal hearing needs to be held.|
|10.8||Upon the outcome of the vote referred to in 10.7, the venue, date and time of the hearing will be determined.|
|10.9||Parties have the right to be represented by an attorney and may call witnesses.|
|10.10||The complainant and member concerned shall have no vote at the hearing.|
|10.11||Any member who by some close association has an interest in the outcome of the hearing, shall be dutybound to disqualify himself/herself from participation in the voting.|
|10.12||After hearing of all the evidence the members shall vote, by secret ballots and the President shall inform all parties of the outcome thereof. A two-third majority shall determine the result.|
|10.13||An appeal against the outcome and/or penalty shall be filed with the Ethics Committee, within 30 days of the date of the decision.|
|10.14||The Rules of the Ethics Committee are applicable in the event of an appeal.|
|11.||LEAVE OF ABSENCE|
|11.1||An initial period of six months, at the end of which another period of six months may be applied for.|
|11.2||After a second leave of absence some form of refresher course should be undertaken. The extent and duration to be decided by the Panel.|
|The Treasurer shall at the Annual General Meeting submit a report showing an exact accounting of all assets, liabilities and monies received and paid out.
|This constitution my be amended by an Annual General Meeting of the members provided that the proposed amendments, together with the notice of time and place of the meeting has been mailed to all members. A copy of the proposed amendment shall be included in the agenda. The consent of two-thirds of the members present calculated in the event of a fraction to the next highest whole number will effect a amendment as proposed.
In the event of a decision taken at the AGM or a special meeting being procedurally not in accordance with the constitution, the Panel may ratify that decision, by a simple majority vote.
|15.1||A dissolution shall only be effective if passed at a physical meeting of the Panel by a two-third majority of those present and eligible to vote|
|15.2||Upon dissolution, the Panel shall give or transfer its assets to some other society, association or body having similar objectives.|
This body shall be known as "THE CAPE PANEL OF CAT JUDGES", herinafter referred to as "the Panel".
|2.1||To provide Judges, to judge at shows held under the Rules of the Southern Africa Cat Council (SACC).
|2.2||To uphold at all times the integrity and dignity of its members and the prestige and honour of judging.
|2.3||To widen the knowledge and proficiency of its members.
|2.4||To uphold the standards for all breeds of cats, as laid down in the Standard of Points and ratified by the Governing Council of SACC.
|2.5||To select, train and examine suitable candidates in accordance with the procedure laid down by the SA Council of Cat Judges.
|2.6||To carry out the affairs of the Panel as a non-profit making concern. All excess of revenue over expenditure to be utilised to further the aims of the Panel.|
|3.||ASSOCIATION WITH OTHER PANELS|
|3.1||It shall be competent for the Panel to associate itself with or affiliate to, other bodies having similar objectives, in order to co-ordinate and promote the activities of this and other Panels.|
|4.1||The Panel shall be an autonomous body formally recognised by the SA Council of Cat Judges and the Governing Council of SACC, and shall consist of accredited Judges resident in the Cape.
|4.2||Members of this Panel may not simultaneously be members of another Panel in South Africa.
|4.3||It shall also consist of all persons who are invited to become members and who accept membership in writing.
|4.4||Duly qualified persons may apply to join the Panel and to receive accreditation. A simple majority vote at a meeting shall suffice to approve such an application.
|4.5||Members are required to up-date their knowledge and judging standards constantly.
|4.6||At the first meeting in any calender year, the Panel shall appoint from amongst its members an Honorary Chairman, an Honorary Liason/Secretary and an Honorary Treasurer, who shall hold office for that year. They shall be eligible for re-election in any succeeding year.
|4.7||Each member shall pay an annual subscription by the first meeting in any calender year. This amount may be altered from time to time by a 2/3 majority vote of members.
|4.8||The membership of any member of the Panel may be terminated in the following circumstance:
|4.8.1||Written notice of voluntary resignation.
|4.8.2||At the request of the Panel for failure or inability to uphold the objectives of the Panel. In such cases a 2/3 majority vote is necessary.
|4.9||Any member failing to attend two consecutive meetings shall be deemed to have ceased membership of the Panel, unless adequate reasons are offered and accepted.
|5.1||The Panel shall hold at least four meetings annually.
|5.2||A quorum shall consist of 50% of the members, calculated in the event of a fraction to the next highest number.
|6.1||Where clauses require a 2/3 majority vote, all members must be invited to vote either in writing or by presence at a meeting. All other matters shall be decided by a simple majority vote of members present at a meeting.
|6.2||In all cases, should there be an equality of votes, the Chairman shall exercise a second or casting vote.
|6.3||Any amendment or additon to this Constitution can be passed by a 2/3 majority vote of the members.
|The Chairman shall act as Disciplinary Officer with the assistance of any two Panel members appointed as required.
In the event of a complaint of a serious nature agains a member of the Panel, or at the request of the Disciplinary Officers, the following procedure should be adopted:
|7.1||No complaint shall be considered unless made in writing and signed by the complainant.
|7.2||The member concerned shall be informed immediately of the nature of the complaint by the Disciplinary Officer.
|7.3||A Hearing shall then be arranged between the member, the complainant and the Disciplinary Officers.
|7.4||If deemed necessary by the Disciplinary Officers, the outcome of this Hearing may be disclosed to the Panel.
|7.5||The Panel's decision in this matter shall be a 2/3 majority vote by ballot and shall be final and binding.
|In the event of a dissolution of the Panel, all debts shall be settled and any balance of assets be disposed of according to a vote of 2/3 of the Panel at a General Meeting.
October 1986, amended February 2002.